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Accounting Assistant

Administration, including Finance

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Location

Tampa, FL, USA

Job Summary

The Accounting Assistant will take direction from the Staff Accountant in Anvil’s US office to maintain accounts receivable functions in order to facilitate and maintain accurate client billing. This position addresses a multitude of accounting functions including accounts receivable processing, year-end audit assistance, and the support of accounting functions based on the needs of the finance department.

Essential Duties and Responsibilities

  • Prepare sales invoices for all internal departments for all clients
  • Review delinquency accounts reports and manage the collections of all delinquent accounts
  • Correspond with clients to investigate reasons for delinquency/non-payment, verify accuracy of charges, correct errors, and solicit payment
  • Liaise with clients to solicit purchase order numbers, payment portal access, and method of payment
  • Document and ensure proper keeping of financial records, making use of current technologies
  • Protect organization’s value by keeping financial information confidential
  • Liaise with sales and client relations team with attention to action items from new business meetings to review newly contracted clients’ billing schedules
  • Complete new vendor registrations for new clients
  • Assist Staff Accountant with documentation in preparation for yearly audit and the financial year close
  • Consolidate corporate credit card monthly statement by gathering receipts, match receipts to charges on statement, and inform cardholders of all missing receipts and request expense reports
  • Allocate all credit card charges to the respective department to ensure proper reporting on the profit and loss statement
  • Other administrative tasks will include filing, copying, creating labels and folders, inventory, correspondences, and mail

Qualifications and Skills

Essential

  • High school diploma or equivalent
  • At least two years of related work experience
  • Ability to respond to common inquiries or complaints from customers, suppliers, and/or vendors in a professional manner
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite
  • Ability to accurately and efficiently enter data into computer software and systems
  • Excellent organizational skills and attention to detail
  • Confidence to seek out help when necessary
  • Ability to understand and follow process and controls
  • Ability to work independently and in a fast-paced environment

Preferred

  • Associate’s Degree in accounting or related field, or currently degree seeking
  • Previous accounts receivable experience and knowledge
  • Some familiarity with QuickBooks

Compensation, Benefits, and Perks

  • $16.00-$18.00 per hour
  • 20 hours per week, schedule is flexible
  • 401(k) retirement savings plan with company match
  • Paid time off
  • Tuition assistance and professional development opportunities
  • Referral bonus program
  • Commuter benefits program
  • Paid parental leave
  • Onsite gym
  • Business casual dress